Identity security & governance for Google Workspace
Standard IGA tools check whether a Google Workspace account is active but miss Super Admin sprawl, custom admin role drift, and Drive sharing paths that expose files outside any directory-level control. Oleria covers both directory identities and Drive permissions in a single real-time identity security graph.
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Key Takeaways
- Google Workspace IGA tools check whether an account is active but miss Super Admin sprawl, custom admin role drift, and the Drive sharing paths that expose sensitive files to external users and anonymous link holders outside any directory-level control.
- Easy sharing across Drive, Docs, and Shared Drives creates persistent external access through user-created links and folder shares that survive indefinitely without a native admin mechanism to audit or bulk-revoke them across the organization.
- Oleria covers both Google Workspace directory identities and Drive file permissions in a single real-time identity security graph, mapping admin role assignments, OAuth app grants, Shared Drive memberships, and external share inventory with audit log activity overlaid.
- Continuous Google Workspace access certification through Oleria identifies Super Admin accounts without MFA, dormant OAuth app grants with broad directory permissions, and Drive sharing links that expose sensitive files to external domains or anonymous viewers.
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Control admin power, drive sharing and third-party app access
Oleria's Google Workspace integration gives security teams one view of who can access Google Admin and Google Drive, how that access was granted, and where data is exposed. It brings Google Workspace identity governance into a single, real-time identity security graph.
Easy sharing across Drive, Docs and Shared Drives helps people move fast, but it also creates data exposure and identity risk. One Oleria connection covers both directory identities and Drive file permissions.
Why is Google Workspace access so hard to govern?
Standard identity governance and administration (IGA) tools check whether an account is active. They miss sharing paths and privilege drift:
- Super Admin sprawl. Unmonitored Super Admin and custom admin roles create domain-wide compromise risk.
- Over-shared files. Files set to "anyone with the link" can expose company IP indefinitely.
- Unvetted third-party apps. Users grant OAuth apps broad Google account scopes without security team oversight.
- Nested group inheritance. Layered Google Groups hide who can actually reach sensitive Shared Drives.
What Oleria shows you in Google Workspace
How security teams use Oleria with Google Workspace
- Close exposed Drive files. Find files shared externally or by public link, then revoke access.
- Watch Super Admin assignments. Track Super Admin role changes in real time to prevent unauthorized privilege escalation.
- Audit third-party apps. Identify high-risk OAuth apps holding broad read or write scopes across user accounts.
- Clean up when people leave. Match Google Admin accounts to HR system (HRMS) data so departing employees lose groups, admin rights and Drive access immediately.
How does Oleria connect to Google Workspace?
Oleria uses a service account authorized through Google Workspace domain-wide delegation, with a dedicated Client ID. A Super Admin grants the required Admin and Drive API scopes. One connection covers the Google Admin directory and Drive file permissions across the entire domain.
For step-by-step setup, read the Oleria Google Admin and Drive integration guide.
Google Workspace identity governance FAQs
What is Google Workspace identity governance?
Google Workspace identity governance is the practice of controlling who can access Google Admin and Google Drive, what privileges they hold, and how data is shared. Oleria supports it by mapping Google Workspace identities, admin roles and Drive permissions into one real-time identity security graph, alongside audit activity.
Do Google Admin and Google Drive need separate Oleria integrations?
No. A single Oleria integration for Google Workspace uses domain-wide delegation to cover both Google Admin directory identities and Google Drive file permissions. A Super Admin authorizes the connection once, and security teams get a unified view of directory access and file sharing across the entire Google Workspace domain.
How can I find risky third-party apps in Google Workspace?
Oleria automatically discovers every OAuth token that Google Workspace users have authorized. Oleria rates each app's scopes as read, write, share or privileged, and highlights third-party apps granted broad access to user data or Google Workspace APIs. Security teams can then review the riskiest apps first.
How do I find files shared externally or publicly in Google Drive?
Oleria inspects Google Drive metadata to find files and folders shared with external email domains or set to "anyone with the link." From the same Oleria view, security teams can revoke external shares, remove public link access and remove external accounts from Google Drive files.
How does Oleria help with offboarding in Google Workspace?
Oleria cross-references Google Admin accounts with HRMS data to support joiner-mover-leaver (JML) workflows in Google Workspace. When an employee leaves, security teams can confirm the person has lost group memberships, admin rights and Drive access, then use Oleria to disable the user and revoke sessions.
See who can reach your Google Workspace data, and close the gaps. Book a demo.
